The Hockey Youth Trust
General Data Protection Regulations
Privacy Policy
At the The Hockey Youth Trust , we take your privacy seriously and will only use your personal information to contact you in order to provide the service(s) you have requested from us.
Who are we?
We are the The Hockey Youth Trust (THYT). We are a registered charity (No. 328079).
Our registered address is:- The Hockey Youth Trust , 176 Orchard Way, Addlestone, Surrey, KT15 1LW
What type of information is collected from you?
The personal information the The Hockey Youth Trust collects from you will be limited to include your name, address, telephone numbers and email address.
The The Hockey Youth Trust will only collect and store the relevant personal information if it has the agreement from the person concerned.
The The Hockey Youth Trust will only collect and store the relevant personal information from :-
Friends of the THYT.
Trustees of the THYT.
Volunteers of the THYT.
Anybody who donates to the THYT collection and archives.
People who contact the THYT via the THYT website.
How is your information used?
The The Hockey Youth Trust will only collect and store your personal information for the purpose of :-
Newsletter mailings.
Fundraising appeals.
Events.Mailing lists.
Gifts Aid.
Collection and archives records.
Trustee and Volunteer information and management.
To contact you regarding any administrative issues relating to the THYT, including responding to enquiries from you about the THYT and badminton history in general.
We will not use your personal information for any reason other than the above.
We will process and store your personal information in a secure manner.
We will not pass your personal information on to any other individual or organisation.
We will retain your personal information for the following length of time:-
For one year after ceasing being a Friend of the THYT.
For one year after ceasing being a Trustee or Volunteer of the THYT.
For one year after sending information via the THYT website.
Gift Aid records must be kept for six years after the relevant accounting period.
The 1998 Data Protection Act contains an exemption for archive records and it is expected that something similar will be included in the new legislation or guidance.
Your rights
You have certain rights over the personal information we hold on you, including the following:
The right to access the personal information we hold on you;
The right to request rectification of your personal information, where it is found to be inaccurate;
The right to request erasure of your personal information;
The right to request that we do not further process your personal information;
The right to object to our processing of your personal information;
The right to request that we transfer your personal information to another organisation;
The right to lodge a complaint with the Information Commissioner’s Office (ICO) if you are concerned about the way we are handling your personal information; and
The right to withdraw consent for us to process your personal information.
How to contact us
If you have any concerns over how we are using your personal information, or to make a request as per your rights above, please contact us via our contact page by clicking here or call us on 01908 268400
Legal basis for processing personal data
Under the General Data Protection Regulation (GDPR), which came into effect on 25th May 2018, there are a limited number of legal grounds for collecting, storing and using personal information.
The legal grounds for collecting, storing and using your personal information for the purposes above are as follows:
Legitimate interest
You have given your consent for us to process your personal information to contact you.
We want your personal data information to be accurate. If, at any time, you want to update or amend your personal data information please contact us.
We regularly review our Privacy Policy and may make changes from time to time.
Version 4 01/06/2020